Blog Published: 08/11/2019

Blogger - Richard Brayshaw

How can you be more proactive, responsive and effective with your building operations?

Building operations consists of the activities necessary to operate, maintain, and manage your estates buildings.

Some organisations still have paper-based solutions to manage this, and others are realising the benefits of moving to a digital and pro-active facilities management software system. Most of the organisations I work with are always striving to do better. The only way this can be achieved is with better visibility of their estate and processes, with a reliable facilities management software solution.

Being able to track and evaluate your operations, helps to drive process efficiencies and manage the building in the most effective way.

Here are 5 steps towards optimising your building operations with ARCHIBUS:
  1. Respond – Building maintenance orders can be easily generated, tasks allocated to the right person with the right skill and completed tasks can be updated within the system whilst on the move. Embedding the ARCHIBUS mobile platform into your processes, removes the need to return of the office to report on the work carried out and taking the next task.
  2. Plan – With visibility of past and present scenarios, ARCHIBUS enables the team to budget and schedule proactive maintenance for the future. This avoids any costly breaks with the generation of task orders for key assets. As well as being proactive, there is capacity to be reactive. All tasks can be logged and scheduled so actions will never be forgotten.
  3. Prioritise – With work orders managed centralised, they can be viewed, approved and managed from a single console. Each order can be tagged with a priority level and automatic alerts embedded if the task hasn’t been completed within a certain time. This removes the need for the team to guess which tasks should be completed first.
  4. Understand – ARCHIBUS helps the operations team understand the tasks at hand, the conditions and needs of that particular task. With a mobile system, workers have access to all paperwork needed to carry out the task they have been allocated, with the ability to capture details on the job.
  5. Optimise – The estates team needs to track data regarding their building operations. This can include time, cost, labour and performance data. Having this visibility can establish how effective your strategy is, and help you make any adjustments going forward.

The University of Kent is an example of an organisations going from a paper based Planned and Preventative Maintenance system to a digital one using the ARCHIBUS mobile framework. Excitech had already implemented a number of ARCHIBUS modules, and they decided to expand their facilities management software platform. Read the case study to find out how Excitech helped them improve efficiencies to their operations:

University of Kent

Find out more about the ARCHIBUS Buildings Operations module here:

ARCHIBUS Buildings Operations

About the author

  • Richard Brayshaw

Richard Brayshaw

Sales Manager

Richard has over 10 years’ experience in technology solution sales, developing an ability to understand complex customer challenges and requirements, enabling him to deliver high value solutions. Richard assists organisations in improving the efficiency of their estate operations, their workforce and assets within.

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