Blog Published: 13/05/2019

Blogger - Tracy Bingham

ARCHIBUS V24 New Features

It’s that time of the year where the CAFM software, ARCHIBUS, releases their latest version of the platform.

Follow us, as we look at the new features in its recent release of V24.

ARCHIBUS has gone with a fresh new look in this latest version. This has given the CAFM software a whole new look and feel to the Web Central interface which contains dozens of enhancements across the base platform and a variety of applications across the suite of products. 

We’ll take a more detailed look at these enhancements and features within the product applications further on, but here are just a few examples of some of the new product enhancements:
  • The ARCHIBUS Workplace - a new solution and user-experience for supporting agile work strategies
  • Enhancements to reporting and metrics across the integrated solutions
  • Improvements to visual data modelling
  • A streamlined user experience with improved performance and simplified processes.

A Fresh Look 

The initial big change you will notice to the latest version of ARCHIBUS V.24, is a new look to the Web Central interface with layout elements and fonts that have been selected for easier legibility, particularly on complex forms.

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The new ARCHIBUS login screen

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Departmental Stack Plan

New ARCHIBUS Workplace Interface

There is new self-service ARCHIBUS Workplace interface which is a responsive Web application that makes it easy for anyone to request maintenance and services, reserve spaces, and find everything they need. 

It becomes a seamless experience across phones, tablets, desktops and kiosks and connects users to their workstations, conference rooms, and equipment through an easy online system, complete with interactive floorplans and QR-codes.

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Users can launch the application from a URL or from a QR-code attached to workstations, conference rooms or equipment, and on phones and mobile devices. The application supports the "Add to home screen" function, meaning that it appears on the home screen as an application, and needs no installation and requires no sync. 

There are enhancements and new features within the CAFM software, across the following applications:
  • Real Estate Portfolio Management
  • Space Planning and Management
  • Enterprise Asset Management
  • Building Operations
  • Environmental and Risk Management.

Real Estate Portfolio Management

This version introduces the ARCHIBUS Extension for Lease Accounting. This new capability supports the new guidance for financial reporting defined by financial accounting standards bodies. 

It includes a Lease classification wizard, connectors, and process automation to reduce possibility of errors while maintaining a streamlined classification process.

Space Planning and Management 

New to V24 is the Move Console. This integrates group moves and individual moves into one view and provides move managers and space planners with additional visibility and increases the efficiency of moves.

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The Move Console

This version also supports the new Building Owners and Managers Association (BOMA) standards with the calculations for rentable area.

Also new within V24, Space Transactions maintain the difference between Space Allocation and Space Occupancy for a given space. This allows for that space to maintain the department allocation and not adopt the employee’s department. Employees can then be assigned and reassigned without affecting space use.

Enterprise Asset Management

There are a number of new features in the Enterprise Asset Management consoles that help improve the productivity of asset management stakeholders.

The consoles now:
  • Manage and record assets that exist outside of a building 
  • Hold additional information in Asset Edit forms, such as custody and ownership transactions 
  • Allow for integrators to have more options to call an Asset Edit form for specific assets from other parts of ARCHIBUS, by passing parameters and restrictions 
  • Have improved consistency across Asset Edit forms for Properties, Buildings, Equipment, and Furniture 
  • Load faster with large asset portfolios 
Users can now apply up to four different classification standards to an asset, so that assets can be tracked from multiple perspectives. 

With ARCHIBUS support for multiple asset classification standards, organisations can classify the same asset using different classification standards. This enables asset owners to classify each asset in the format that best suits the way that the asset is managed, tracked, and reported on in each phase of the asset's lifecycle. 

New exception reports are available to ensure that all asset data is represented accurately in the asset database.

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There have been improvements made to condition assessment views and reports. Users can generate assessment records by specific equipment information criteria, and there are more drill down options to navigate projects.

There are also new features that improve reporting on funding sources and fiscal year data.

Building Operations

Powerful Capabilities to Manage Missed and Overdue Work 

New features in V24 allows maintenance managers to identify and isolate missed work conditions and rectify them by generating new preventive maintenance (PM) work orders for the near future. They can use specific filters in the PM Planner to find missed and overdue work and schedule a single one-time work order in the PM Planner. 

This is extremely beneficial for those who do not have automated work order generation, to reduce missing or overdue work orders.

ARCHIBUS has introduced new controls in the PM Planner to manage missed and overdue work. 
These include:
  • The status filter to identify and isolate overdue and missed PM Schedules and dates
  • The overdue filter to find PM schedules that have not been completed since the filtered frequency interval
  • Generation of single PM work orders in the planner
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PM Planner

Manage Work outside the Building

V24 also improves the ability to manage work outside the building with the help of the asset's geographic coordinates.

Requestors can identify work locations on a map using both desktop and mobile devices, and supervisors and craftspeople can locate inside-building and outside-building work in a unified view. 
This allows users to work on campus-scale, such as being able to maintain equipment located on telephone poles, manholes or hand-holes.

New features include:
  • Identifying outside assets on maps
  • Storing asset’s geographic coordinates with associated work request
  • Marking external work request location on map 
  • Using Operations Console filter to show external work on map
Here’s an outside asset, such as a streetlight, identified by the yellow dot on the geographic map. Work teams can manage work on the asset just like any asset inside a facility.

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Deliver Value with Building Operations Reports 

New capabilities have been developed in the ARCHIBUS Building Operations Report Console to gain valuable access to key maintenance operations and performance metrics. These include metrics such as costs of maintenance over time and reports on work that has taken longer than the estimated time.
Maintenance managers and supervisors can also drill down to identify specific problems and take action on them right from the Console. For example, generate a report on overdue work, and summarise work teams with overdue work. From within the Building Operations Report Console, users can now directly access the Building Operations Console to view and take action on the overdue work.

Additional filtering and grouping options have also been added into the report console.

9.pngBuilding Operations Report Console

New Chart Options for Building Operations Reports 

There are new powerful charting capabilities stakeholders can use to produce informative reports for their intended audiences. Users can directly access the Building Operations Console from the Work Requests details pop-up to take action on work requests. 

The reports can:
  • Include pie charts for the filtered data
  • Be saved for repeat use. Saving a report can ensure quickly generated reports next time
  • Be generated in tabular form with details of work requests
  • Be generated as a separate summary report in a separate tab. 
  • Be printed
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Valuable Search and Information-Sharing Features 

Building Operations stakeholders can quickly identify, group, review, and share information on PMs with unique characteristics. They can share this information through convenient export and print options as highlighted below:

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Building Operations Performance Improvements 

ARCHIBUS has enhanced the performance of the Labour Scheduler, PM Planner, and Building Operations Console:
  • Labour Scheduler: Loads schedules only for the craftsperson on the current page 
  • PM Planner: Loads PM planning information faster
  • Building Operations Console: Opens Work Request Details with all category bands collapsed and not pre-loaded with detailed work request information

Environmental and Risk Management

In previous releases, it was possible to initiate just one follow up action per question in a questionnaire. This was limiting in cases where multiple follow up actions were needed to resolve an issue noted in a questionnaire response. In this version it is now possible to initiate multiple service requests per question in a questionnaire.

Questionnaire respondents can create service requests right from the questionnaire form. A simple click on the "Create Request" button takes the respondent directly to the service request form to enter details of the service request. Respondents can also edit created service requests prior to submitting them.

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Smart Client and Smart Client Extensions

ARCHIBUS Supports Autodesk 2019 Products
ARCHIBUS continues to support the latest AutoCAD and Revit versions from Autodesk, and with 2020 just released, they will be available in due course. 

The ARCHIBUS BIM Explorer
The new ARCHIBUS BIM Explorer allows users to easily navigate and find assets in complicated Revit models in ways that support the overall ARCHIBUS view of assets. The built-in Revit Project Browser is limited in the fact that it is Revit View-based as opposed to Revit Level-based, which would be more intuitive from an ARCHIBUS perspective. 

With this overall goal in mind, the BIM Explorer provides the following advanced capabilities and benefits: 
  • View and work on assets in the model by floor rather than by the design or construction view
  • Display all elements in a model and link models that can be considered as ARCHIBUS assets in a simple and intuitive User Interface, such as Rooms, Equipment, etc. 
  • Take control over which Revit Levels, Revit Views, Revit Categories and ARCHIBUS Asset Types displayed in the User Interface
  • Switch to any view from the User Interface
  • Find any asset anywhere in the current model
  • Work with existing functionality such Drawing Properties, Catalogue, and Edit data from the User interface
  • Display both Revit Parameter and ARCHIBUS Asset details in one place
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BIM Explorer

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15.pngImprovements to Smart Client Extensions for Revit and AutoCAD 

A number of improvements and fixes to the Smart Client Extensions for Revit and AutoCAD have been included in this CAFM software release. 

Smart Client Extension for Revit:
  • The BIM Explorer now recognises Revit Area elements along with a broader range of Revit categories that have been mapped to ARCHIBUS asset types 
  • Changed the default fill opacity for viewing objects from 1 to 0.3. This permits structures such as walls in drawings published from Revit or AutoCAD to become visible in the ARCHIBUS Space Console
  • Fixed issues so that assets can now be published from linked models

Smart Client Extension for AutoCAD:
  • Fixed issues so that polylines and text in floor plans can now depicted accurately in the Space Console

Smart Client Recent Views List 

Users can now return to views that they have recently viewed in the ARCHIBUS Smart Client. They do this without having to save each view. This feature provides a historical list of recent views. This is particularly useful when users working in Smart Client need to go back and forth between tables or views while analysing or updating data in tables belonging to different hierarchical structures. In such cases, users do not have to restart table searches from scratch. 

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ARCHIBUS Platform

GIS Enhancements for Web Central 

For Extensions for Esri deployments, ARCHIBUS has added a GeoJSON viewer that assists system integrators during configuration. The viewer allows the integrator to preview and troubleshoot intermediate GeoJSON content before publishing to ArcGIS. 

The image below is an example of a floor plan in the GeoJSON viewer prior to publishing to ArcGIS.

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Mobile Enhancements for Web Central

ARCHIBUS has improved both performance and security in its mobile apps
New features include:
  • Faster syncing of employee records during surveys using the Space and Occupancy mobile app
  • Client Certificate Authentication added for Android

GDPR Compliance
 
GDPR Support 

With GDPR now in full force, organisations need to operate in a compliant manner. This includes ensuring your CAFM system is compliant. ARCHIBUS software includes functionality that ensures compliance with GDPR. 

Users can access the GDPR Personal Information view, to view, update, export, and delete personnel information in accordance with GDPR regulations. 

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HTML5 Gantt Control 

ARCHIBUS has converted the Gantt Chart Flash control to HTML5. By adopting HTML5, this eliminates use of Adobe Flash. 

HTML5 is capable of rendering multimedia content without installing a plugin or a player application. It can run on any computer as well as on mobile devices such as iPhones, Android devices, iPad, tablets and smartphones, some of which cannot run Flash. 

HTML5 Calendar Control

In keeping with the transition from Flash control to HTML5, ARCHIBUS has also updated calendar views with HTML5.
 
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Solution Templates Updated to HTML5 

Similar to application views, Solution Template views have also been created.

Personalisation

V24 introduces a number of features specifically designed to improve the productivity of all users and consumers of facilities lifecycle information managed by ARCHIBUS, whether they be desktop or mobile users of ARCHIBUS applications.

Grid Control 3.0 
There are new grid control capabilities (ARCHIBUS Grid Control 3.0), which are used by the PM Planner view.

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Restyled Interfaces 
Simplified screen layouts and highlighted content have been restyled for a better user experience and increases the visibility of data.

21.pngResponsive Web Framework 
V24 adds a responsive Web application for the ARCHIBUS Workplace. This addition does not affect existing interfaces. 

Personalising the ARCHIBUS Workplace requires specialised skills for creating a responsive Web application. Moreover, the ARCHIBUS responsive Web app framework is evolving rapidly.. 

The ARCHIBUS Workplace application uses the React framework packaged using Webpack (https://webpack.js.org/). 

Editable Grid for Power Users 

Viewing designers can include the editable grid in views that they create. Non-technical power users, such as administrators, can then enter or edit large data sets quickly and without using popups.
This is really useful for:
  • Batch editing
  • Enumerated field selector
  • Validated field selector
  • Read-only columns
The screenshot below show an example of the Room Area field edited in a record right from a Web Central view that uses the editable grid:

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ARCHIBUS, the CAFM software, has seen a lot of development in the latest version, V24. Find out more about the features here and see how it can help you manage your estate.

About the author

  • Tracy Bingham

Tracy Bingham

CAFM Consultant

Other Insight Authors
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