Blog Published: 12/03/2018

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Document Management: Is it really essential to achieving BL2 Accreditation?

The Lloyd’s register BIM Level 2 Accreditation scheme positions risk management & compliance at the forefront of delivery, ensuring that companies take a risk-based approach when executing BIM on a project. In order to achieve the accreditation, companies are required to demonstrate that they have the necessary quality management systems, processes, documentation, and supporting methods in place to enable a consistent approach to the provision of BIM services.

Whilst it is one thing to ensure that all of the above is in place for compliance reasons, it is another thing for these requirements to be met as effectively and efficiently as possible, without introducing additional ‘non-value add’ tasks, and whilst simultaneously minimising risk and maximising margins.
In order to address these problems, companies are beginning to identify key tasks which are required to remain compliant with the specified standards, and implementing document and drawing management software to help drive automation, and allow them to focus on more valuable tasks.

A great example of this is file naming in accordance with BS 1192 and PAS 1192 which is required as part of an architectural and engineering document management process, and is often a requirement for BIM Level 2 projects. For instance, we often encounter companies who have to undertake a significant amount of rigour and compliance checking to make sure that files are named in accordance with the standards (illustrated below,) and managed within a controlled environment.

When compliance checks are not performed adequately or manual interpretation is required, this often leads to to assumptions being taken, mistakes being made, and compliance issues being realised; ultimately introducing risk into a project. (You can read more about this in our previous blog post on "Automatic File Naming.") 

Additionally, when issues of non-conformance arise, there is typically a corrective action required at the information originators cost. The information originator is often required to correct issues of non-compliance at their cost, which in turn impacts profitability.

As stated by AEC Magazine,

 "Document Management may not be the most exciting topic in BIM, but operating without it could be a recipe for disaster."

A document and drawing management software like Excitech DOCS is a great example of where technology is being introduced to reduce these kinds of risks, and enable users to meet the document management compliance requirements specified by BS 1192 and PAS 1192. It does so by minimising manual input, de-risking delivery, driving consistent and compliant outputs, and automating key repetitive tasks.
Key features of our drawing management software include:

  • Automatically naming files in accordance with BS 1192, own company or other industry standards
  • Providing auditable review and approval processes in accordance with PAS 1192
  • Always showing the latest revision of all drawings and documents
  • Automatically assigning suitability codes & status controls

If you would like to learn more about our document and drawing management software, click on the button below. Alternatively, feel free to call us on 01992 807 444.

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